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July 14, 2025
In law offices, keeping legal papers safe is very important. These papers often have private info that can’t be lost or seen by the wrong person. That’s why it helps to follow a few simple steps when sending them.
Use locked files and strong passwords. Make sure labels are correct. And always know who the papers are going to. Trusted last-mile couriers help make this even easier. They deliver papers fast, follow rules, and check IDs. This helps law firms look sharp and stay trusted by their clients.
You can even try our last-mile delivery free for time-sensitive filings.
Let’s look at simple ways to keep your legal papers safe when sending them out.
First, think about how private the papers are. Pick the safest way to send them. If the papers are super private, use a trusted courier that handles legal work. They usually offer tracking and signatures.
If the papers aren’t too sensitive, you can use password-protected email or a secure file link. Just make sure you double-check the email or phone number before sending.
Also, include a cover page. It should say who the paper is from, who it’s for, and what it’s about. This avoids mix-ups.
PDF is usually the best. It keeps your file looking the same on every computer. You can also lock PDFs with a password or add a digital signature.
If you’re working on a file with someone, you might want to use a Word file (.docx). Just don’t send files that are easy to change or break, like .txt.
Passwords help keep files safe. Make your password strong by mixing big letters, small letters, numbers, and symbols.
Don’t use easy stuff like names or birthdays. Use something random. A password manager app can help you make strong passwords and remember them.
Important tip: Don’t send the password in the same email as the file. You can text it instead, or tell the person another way.
Now let’s talk about how to pass documents the right way so they don’t get lost.
Labels help you know what’s inside and who it’s for. Always add the sender’s name, the receiver’s name, and case numbers if needed.
You can even use color codes to tell which documents are most private. And if you’re reusing an envelope, be sure to cover or remove old labels.
Double-check that the label matches the paper inside before sending it out.
It helps to write down steps for how papers should be handed off. A simple form should include:
Train your team to follow these steps. If something seems off, they should always ask before handing it off. You can also keep a log or use software to track every delivery.
Picking a good courier service makes a big difference. They help keep papers safe and clients happy.
Always let the courier know who can receive the papers. You can also ask for a signature, which proves who got it and when.
For very private papers, ask the courier to check an ID or use a special password you give them. This keeps things even more secure.
Let both the courier and receiver know what to expect, like where to drop it off or what time to deliver it.
Clients notice when you’re careful with their info. Quick and secure deliveries show you care and take their cases seriously.
Good couriers also help avoid missed deadlines or lost papers. This protects your law office and keeps your reputation strong.
You can even share your delivery process with clients. When they see how careful you are, they’ll trust you more.
Want to see how all this works? Try our legal delivery service for free.
It’s super simple:
We’ll call or email you to confirm. We’re happy to answer any questions too.
On delivery day, one of our trained couriers will pick up and drop off your documents safely. They know how to handle legal papers and follow every rule.
You’ll get updates by text or email so you can track your papers in real-time. After delivery, we’ll send you proof with the time and receiver’s signature.
After your trial, we’ll check in to see how it went and how we can help your firm going forward.
